Group Bookkeeper (QuickBooks Online, Multi-Entity)

Weekly Rhythm

1. Monday morning (Dubai): Prepare the AP payment run for each entity — overdue bills, bills due in the next 7 days, and anything not paid from earlier runs. Send for approval. Do not release payments.

2. Tuesday: Record approved payments, download bank statements, import bank feeds, reconcile, code transactions and process Dext bills.

3. Friday (late): Clear the week's bank lines, Dext inbox and new invoices so every company is current for Monday.

Key Responsibilities

• Process supplier bills from Dext into QuickBooks Online with the correct entity, account, tax code and currency.

• Raise customer invoices when requested and record receipts, including card and ACH payments.

• Reconcile all bank, card and multi-currency accounts (AED, USD, CAD) weekly.

• Keep AR and AP ageing current and report overdue customer balances every Monday.

• Record intercompany transactions between the five entities and keep the balances matched.

• Month end: close checklist, accruals, prepayments, reconciliations and a short management pack (P&L, balance sheet, AR/AP ageing) by working day 5.

• Prepare UAE VAT and Canadian GST/HST workings for review. Do not file without sign-off.

• Keep a running list of questions instead of guessing on coding.

Controls (Non-Negotiable)

• Own named login on every system. No shared passwords.

• Company data stays in company systems; no local copies.

Measures of Success

• All companies reconciled to the prior Friday by every Monday.

• AP run list delivered by Monday 10:00 AM Dubai time.

• Month-end pack delivered by working day 5.

• Zero unexplained items older than 30 days.

• 3+ years of bookkeeping experience, including multi-company or group clients.

• Strong hands-on experience with QuickBooks Online and Dext.

• Multi-currency reconciliation experience (AED, USD, CAD).

• Working knowledge of UAE VAT or Canadian GST/HST.

• Intercompany transaction recording and balance matching.

• Month-end close experience: accruals, prepayments, reconciliations and management reporting.

• Clear written English and a habit of documenting what you did.

• QuickBooks Online Advisor certification.

• Working knowledge of both UAE VAT and Canadian GST/HST.

• Experience with card and ACH payment recording.

• Strong Excel / Google Sheets skills.

• Availability for some overlap with Mountain Time (GMT-6).